Management Principles
Section 1
The President, under the direction of the BoG, shall have general supervision of the affairs of the SMCS. He/she shall preside at meetings of the BoG, the ExCom, and at general meetings of the SMCS. As a member of the IEEE Technical Activities Board, he/she shall represent the SMCS at such IEEE Board meetings in person, by appointed delegate, or by letter. He/she shall have such other powers and perform such other duties as may be provided in the SMCS Bylaws or that may be delegated to him/her by vote of the BoG. In his/her absence, or incapacity, the President’s duties shall be performed by the President-Elect. If the office of the President-Elect is vacant, the President’s duties shall be performed by the Vice President for Organization and Planning. The order of listing given in Article V, Section 4, shall govern in the event further delegation is needed.
Section 2
The President, President-Elect, Vice Presidents, Secretary, and the two immediate Past Presidents, shall constitute the Executive Committee (hereinafter abbreviated ExCom) of the BoG. The President shall be the Chair of the ExCom. The ExCom is responsible for carrying out the administrative functions required to implement BoG actions, and to achieve the scientific, literary, and educational objectives of the SMCS. The Secretary and the Treasurer shall be non-voting members of the ExCom.
Section 3
The President-Elect shall assist the President in the general supervision of the Society. The President-Elect shall have such duties as may be delegated by the President and the BoG, and as may be provided for in the SMCS Bylaws. At the President’s request, the President-Elect shall assume the duties and prerogatives of the President. The Vice Presidents shall have such powers and responsibilities as may be provided elsewhere in this Article and in the SMCS Bylaws.
Section 4
The Secretary shall be responsible for sending notices according to plans delineated by the BoG, or laid down in the SMCS Bylaws; he/she shall prepare the agenda and record minutes of all meetings of the BoG; he/she shall report on actions of the ExCom; he/she shall keep proper records of the SMCS as required by the BoG; and he/she shall make such reports of his/her activities as may be required by the BoG, the IEEE Technical Activities Board (TAB), and the IEEE Bylaws.
Section 5
The Treasurer is appointed by and reports to the President through the Vice-President Finance, serves for a two-year term, and is to be confirmed by the BoG. The Treasurer, under the direction of the VP Finance and President, shall be responsible for assuring sound financial practices and policies, assisting with the preparation and presentation of the Society’s budget, working with IEEE on financial matters, and processing expense reports. The Treasurer shall be a member of BoG without vote, unless in a different capacity.
Section 6
The BoG shall utilize the services of the IEEE Headquarters as bursar. All funds shall be administered by the President according to the rules established by the IEEE Executive Director. Disbursements authorized by the BoG are authorized and signed by the President, the Vice President Finance, or the Treasurer. In the event that their signatures are not attainable for good reason, the Vice President for Organization and Planning is authorized to sign on behalf of either or all parties. The general committee for a technical conference or symposium may, with the advice and consent of the BoG, authorize the symposium treasurer or fiscal officer to open an account to be used for the deposit and disbursement of funds related to the symposium. In each case, the BoG shall be advised of the name of the bank, the anticipated size of the account, the names of account signatories, and arrangements for bonding in accordance with established policies and procedures of the IEEE. The conference treasurer or fiscal officer shall provide the IEEE with a bank signature card.
Section 7
The BoG shall utilize the services of the IEEE Headquarters as bursar. All funds shall be administered by the President according to the rules established by the IEEE Executive Director. Disbursements authorized by the BoG are signed by the President or the Treasurer if authorized by the President. In the event both signatures are not attainable for good reason, the Vice President for Organization and Planning is authorized to sign on behalf of either or both parties. The general committee for a symposium or technical conference may, with the advice and consent of the BoG, authorize the symposium treasurer or fiscal officer to open an account to be used for the deposit and disbursement of funds related to the symposium. In each case, the BoG shall be advised of the name of the bank, the anticipated size of the account, the names of account signatories, and of arrangements of bonding in accordance with established policies and procedures of the IEEE. The symposium treasurer or fiscal officer shall provide the IEEE with a bank signature card.
Section 8
If any voting member of the BoG is absent from two consecutive meetings of the BoG, his/her membership on the BoG will be terminated. The same provision shall apply to non-voting BoG members.
Section 9
In the month of January of each year, each Vice President shall obtain from the Chair of each subcommittee under his/her administrative jurisdiction the objectives of that subcommittee for a two-year period beginning in the said month. Each Vice President shall append to these objectives his/her own objectives for a one-year period beginning in the said month. These shall be forwarded to the Vice President for Organization and Planning, who shall prepare the Annual Plan of SMCS based upon these objectives and submit the same to the President and the BoG for approval at the next BoG meeting.
Section 10
In consultation with the ExCom, the Vice President for Organization and Planning shall update annually the Five-Year Plan of the SMCS. The Annual Plan shall be a part of the Five-Year Plan. The updated Five-Year Plan shall be submitted to the BoG for approval. Following BoG approval, the updated Five-Year Plan shall be forwarded to IEEE Headquarters.
